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Council Meeting Minutes and Agendas

The Engineering Society Council meets once a month, year round. Motions are submitted to the Speaker, who publishes an agenda before each meeting. Notes of debate, the results of votes, and attendance are published as minutes after each meeting. At the next meeting, the minutes are approved if they are deemed to be accurate.

According to the Constitution, the Speaker runs meetings by following Robert's Rules of Order. Although the current edition is copyrighted, the 1915 edition of the Rules is available online for reference.

Several types of meetings exist:

Regular Meetings
Only members of Council — the officers, directors, ex-officio directors, and class representatives — may vote, but others are welcome to attend and to address Council.
General Meetings
Any member of the Society can vote, or can proxy their vote. General Meetings are necessary to pass some types of motions.
Annual General Meeting (AGM)
The Constitution requires that at least one General Meeting be called each year, in October.
Joint Council Meeting (JCM)
In March, Council meets and swears in the newly-elected President. The meeting then adjourns, and a new meeting immediately begins. The President swears in the new CRO, who in turn swears in all the new officers and directors.
Meeting Date Type Agenda Minutes
04 April 2009 Joint Council Part 1 Agenda Minutes
04 April 2009 Joint Council Part 2 Agenda Minutes
14 May 2009 May Council Meeting Agenda Minutes
8 June 2009 June Council Meeting Agenda Minutes
8 July 2009 July Council Meeting Agenda Minutes
4 August 2009 August Council Meeting Agenda Minutes
29 September 2009 September Council Meeting Agenda Minutes
13 October 2009 Annual General Meeting (AGM) Agenda Minutes
18 November 2009 General Meeting for Recall of the Officers Agenda Minutes
18 November 2009 November Council Meeting Agenda Minutes
4 December 2009 December Council Meeting Agenda (none)
26 January 2010 January Council Meeting Agenda Minutes
9 February 2010 February Council Meeting Agenda Minutes
1 March 2010 March Council Meeting Agenda

Agendas and minutes for previous years can be found here.